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Land management

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Registration of a Mortgage Bond

Overview

The holder of a title deed to a property may register a mortgage bond over the property as security for a debt. Registration is done through the assistance of Conveyancers.

Who is eligible?

Any registered holder of a title deed over a property ​​may register  a registration of a mortgage bond.

How do I get this service?

Through the assistance of a Conveyancer (an attorney admitted as a conveyancer by courts of law).

What supporting documents are required?
  • Draft of the mortgage bond in duplicate 
  • Floating Copy of the title deed to the property
  • Power of Attorney authorizing a particular conveyancer to draft the Mortgage Bond
  • A resolution of the lending Institution where necessary
  • Copy of the title deed to the property
How long will this service take?

If all documents are submitted at the time of registration, the process should take approximately five(5) working days.

Where can I obtain this service?

For more information please contact the two deeds offices available below. Opening hours are from 07:30 to 12:45 and 13:45 to 16:30, Monday to Friday, except public holidays.​​​​

For properties south of Dibete, including the districts of Ghanzi and Kgalagadi:
Deeds Registry Gaborone
Government Enclave
Attorney General's Chamber
Ground and First Floor
Private Bag 0020
Gabarone 
Botswana

For properties north of and in Dibete (Dibete included):
Deeds Registry Francistown
plot 252/2567, Old BGI Building
Private Bag F283
Francistown
Botswana

How much does it cost?

Conveyancer’s fees or other costs may apply

Ministry submitting this Service
Ministry of Lands and Water Affairs

Registration of a Mortgage Bond

Overview

The holder of a title deed to a property may register a mortgage bond over the property as security for a debt. Registration is done through the assistance of Conveyancers.

Who is eligible?

Any registered holder of a title deed over a property ​​may register  a registration of a mortgage bond.

How do I get this service?

Through the assistance of a Conveyancer (an attorney admitted as a conveyancer by courts of law).

What supporting documents are required?
  • Draft of the mortgage bond in duplicate 
  • Floating Copy of the title deed to the property
  • Power of Attorney authorizing a particular conveyancer to draft the Mortgage Bond
  • A resolution of the lending Institution where necessary
  • Copy of the title deed to the property
How long will this service take?

If all documents are submitted at the time of registration, the process should take approximately five(5) working days.

Where can I obtain this service?

For more information please contact the two deeds offices available below. Opening hours are from 07:30 to 12:45 and 13:45 to 16:30, Monday to Friday, except public holidays.​​​​

For properties south of Dibete, including the districts of Ghanzi and Kgalagadi:
Deeds Registry Gaborone
Government Enclave
Attorney General's Chamber
Ground and First Floor
Private Bag 0020
Gabarone 
Botswana

For properties north of and in Dibete (Dibete included):
Deeds Registry Francistown
plot 252/2567, Old BGI Building
Private Bag F283
Francistown
Botswana

How much does it cost?

Conveyancer’s fees or other costs may apply

Ministry submitting this Service
Ministry of Lands and Water Affairs

Registration of Leases

Overview

A lessee in a lease agreement of a property may register the lease at the Deeds office. A lessee is a person (natural person or juristic person) in whose favour the lease is made. i.e. who is given rights to use the property by the owner of the property

Who is eligible?

Any natural or juristic person given the right to use the property by the owner may register the lease.

How do I get this service?

Submit the relevant items listed below to the deeds office in person.

What supporting documents are required?

For both individuals and juristic persons, the following documents must be submitted to the deeds office:

  • Two copies of the lease agreement.  The  lease agreements are obtained from Land boards
  • Two copies of a sketched plan of the property
  • Two diagrams of the property under lease which have been approved by the Director of Surveys and Mapping
  • Two A3 size manila folders in which to place all relevant documents

For individuals, the following additional documents are required:

  • If the party registering the lease is a citizen:
    • Valid National identification card (Omang)
  • If the party registering the lease is a non-citizen:
    • Valid Identification (e.g. passport)
    • Ministers Consent
  • An affidavit of  birth
  • A filled Annexure A form (provided with a copy of the lease agreement from the Land Board)

For juristic persons (e.g. corporations), the following additional documents are required:

  • Certificate of shareholding of the individuals who own the corporation
  • Resolution of the corporation authorizing the registration of lease and  appointing a representative to act on behalf of the company
  • Valid National Identification cards (Omang) for all shareholders
  • Affidavit attesting to shareholding of the individuals who own the corporation
  • Certificate of incorporation and an extract of the Memorandum and Article of Association company
How long will this service take?

If all documents are submitted at the time of registration, the process should take about one working day.

Where can I obtain this service?

For more information please contact the two deeds offices available below. Opening hours are from 07:30 to 12:45 and 13:45 to 16:30, Monday to Friday, except public holidays.​​

For properties south of Dibete, including the districts of Ghanzi and Kgalagadi: 
Deeds Registry Gaborone
Government Enclave
Attorney General's Chamber
Ground and First Floor 
Private Bag 0020
Gabarone 
Botswana
 

For properties north of and in Dibete (Dibete included):
Deeds Registry Francistown
Plot 252 Light Industrial (Old BGI Building)
Private Bag F283
Francistown
Botswana

How much does it cost?

There are no fees associated with this service.

Ministry submitting this Service
Ministry of Lands and Water Affairs

Registration of Leases

Overview

A lessee in a lease agreement of a property may register the lease at the Deeds office. A lessee is a person (natural person or juristic person) in whose favour the lease is made. i.e. who is given rights to use the property by the owner of the property

Who is eligible?

Any natural or juristic person given the right to use the property by the owner may register the lease.

How do I get this service?

Submit the relevant items listed below to the deeds office in person.

What supporting documents are required?

For both individuals and juristic persons, the following documents must be submitted to the deeds office:

  • Two copies of the lease agreement.  The  lease agreements are obtained from Land boards
  • Two copies of a sketched plan of the property
  • Two diagrams of the property under lease which have been approved by the Director of Surveys and Mapping
  • Two A3 size manila folders in which to place all relevant documents

For individuals, the following additional documents are required:

  • If the party registering the lease is a citizen:
    • Valid National identification card (Omang)
  • If the party registering the lease is a non-citizen:
    • Valid Identification (e.g. passport)
    • Ministers Consent
  • An affidavit of  birth
  • A filled Annexure A form (provided with a copy of the lease agreement from the Land Board)

For juristic persons (e.g. corporations), the following additional documents are required:

  • Certificate of shareholding of the individuals who own the corporation
  • Resolution of the corporation authorizing the registration of lease and  appointing a representative to act on behalf of the company
  • Valid National Identification cards (Omang) for all shareholders
  • Affidavit attesting to shareholding of the individuals who own the corporation
  • Certificate of incorporation and an extract of the Memorandum and Article of Association company
How long will this service take?

If all documents are submitted at the time of registration, the process should take about one working day.

Where can I obtain this service?

For more information please contact the two deeds offices available below. Opening hours are from 07:30 to 12:45 and 13:45 to 16:30, Monday to Friday, except public holidays.​​

For properties south of Dibete, including the districts of Ghanzi and Kgalagadi: 
Deeds Registry Gaborone
Government Enclave
Attorney General's Chamber
Ground and First Floor 
Private Bag 0020
Gabarone 
Botswana
 

For properties north of and in Dibete (Dibete included):
Deeds Registry Francistown
Plot 252 Light Industrial (Old BGI Building)
Private Bag F283
Francistown
Botswana

How much does it cost?

There are no fees associated with this service.

Ministry submitting this Service
Ministry of Lands and Water Affairs

Maps and Geospatial Data

Overview

Maps such as topographic line mapping, thematic and orthophoto maps at varying scales as well as geospatial data such as geographic coordinates, geographic data layers, aerial photographs, digital elevation models, and remote sensing data at varying spatial and temporal resolutions can be obtained from the Ministry of Land Management, Water and Sanitation Services Department of Surveys and Mapping in hard copy and digital formats.

Who is eligible?

All individuals and organisations such as general public, government, non-governmental organisations, private sectors and academia are eligible to qualify for this service.

How do I get this service?

For standard maps, visit the Department of Surveys and Mapping offices.

Special maps and map extracts of geospatial data requests can be placed by:

  • Visiting the department of Surveys and Mapping in person and explaining the request.
  •  Sending in a written request by email
  •  Sending in a written request by post
  •  Fax a request to a Department of Surveys and Mapping Office

Upon receipt of the request, the Department prepares a quotation and send it either by post or email or fax, or drop box or file transfer protocol etc.

Completed orders upon payment either electronically or by cash or government voucher can be picked up at the Department of Surveys and Mapping offices or sent by post, or email or drop box or file transfer protocol to the customer .

  • Payment from customers  outside the country can be made via electronic funds transfer.  The proof of payment must be verified independently from the Ministry of Finance to the Department before your data can be sent to you.
What supporting documents are required?

All online transfers such as file transfer protocol or drop box addresses should be provided.

How long will this service take?

Standard map series maps and data layers from database can be provided to customers within one working day.  User defined or custom maps and data requests can be fulfilled within ten (10) working days.

Related Documents
Price List (206.89 KB)
How much does it cost?

Fees vary by product. See the Maps and Data Surveys - Maps and Data Price Pricelist for more information.

Ministry submitting this Service
Ministry of Lands and Water Affairs
Where can I get more information on this Service

For more information, contact one of the office listed below during their business hours. Opening hours are from 07:30 to 12:45 and 13:45 to 16:30, Monday to Friday, except public holidays.

 

Ministry of Land Management, Water and Sanitation Services

Department of Surveys and Mapping

P/Bag 0037

Plot 1285 Station Road 

Gaborone

Botswana

Phone: (+267) 3623200 

Fax: (+267) 3952704 

Email: msmadibela [at] gov.bw

 

Ministry of Land Management, Water and Sanitation Services

Department of Surveys and Mapping

P.O Box 697 

Plot 252 Francistown 

Old BGI Complex 

Francistown

Botswana

Phone: (+267) 2412261 

Email: omolobeng [at] gov.bw

 

Ministry of Land Management, Water and Sanitation Services

Department of Surveys and Mapping

P. O. Box 24 

Plot 2719 Selibe Phikwe Industrial

Selebi Phikwe

Botswana

Tel: (+267) 2610438

Fax: (+267) 2614245

Email: mleinane [at] gov.bw

 

Ministry of Land Management, Water and Sanitation Services

Department of Surveys and Mapping

P. O Box 74 

Airport Road

Maun

Botswana

Phone: (+267) 6860272

Fax: (+267) 6860993

Email: imauano [at] gov.bw 

Maps and Geospatial Data

Overview

Maps such as topographic line mapping, thematic and orthophoto maps at varying scales as well as geospatial data such as geographic coordinates, geographic data layers, aerial photographs, digital elevation models, and remote sensing data at varying spatial and temporal resolutions can be obtained from the Ministry of Land Management, Water and Sanitation Services Department of Surveys and Mapping in hard copy and digital formats.

Who is eligible?

All individuals and organisations such as general public, government, non-governmental organisations, private sectors and academia are eligible to qualify for this service.

How do I get this service?

For standard maps, visit the Department of Surveys and Mapping offices.

Special maps and map extracts of geospatial data requests can be placed by:

  • Visiting the department of Surveys and Mapping in person and explaining the request.
  •  Sending in a written request by email
  •  Sending in a written request by post
  •  Fax a request to a Department of Surveys and Mapping Office

Upon receipt of the request, the Department prepares a quotation and send it either by post or email or fax, or drop box or file transfer protocol etc.

Completed orders upon payment either electronically or by cash or government voucher can be picked up at the Department of Surveys and Mapping offices or sent by post, or email or drop box or file transfer protocol to the customer .

  • Payment from customers  outside the country can be made via electronic funds transfer.  The proof of payment must be verified independently from the Ministry of Finance to the Department before your data can be sent to you.
What supporting documents are required?

All online transfers such as file transfer protocol or drop box addresses should be provided.

How long will this service take?

Standard map series maps and data layers from database can be provided to customers within one working day.  User defined or custom maps and data requests can be fulfilled within ten (10) working days.

Related Documents
Price List (206.89 KB)
How much does it cost?

Fees vary by product. See the Maps and Data Surveys - Maps and Data Price Pricelist for more information.

Ministry submitting this Service
Ministry of Lands and Water Affairs
Where can I get more information on this Service

For more information, contact one of the office listed below during their business hours. Opening hours are from 07:30 to 12:45 and 13:45 to 16:30, Monday to Friday, except public holidays.

 

Ministry of Land Management, Water and Sanitation Services

Department of Surveys and Mapping

P/Bag 0037

Plot 1285 Station Road 

Gaborone

Botswana

Phone: (+267) 3623200 

Fax: (+267) 3952704 

Email: msmadibela [at] gov.bw

 

Ministry of Land Management, Water and Sanitation Services

Department of Surveys and Mapping

P.O Box 697 

Plot 252 Francistown 

Old BGI Complex 

Francistown

Botswana

Phone: (+267) 2412261 

Email: omolobeng [at] gov.bw

 

Ministry of Land Management, Water and Sanitation Services

Department of Surveys and Mapping

P. O. Box 24 

Plot 2719 Selibe Phikwe Industrial

Selebi Phikwe

Botswana

Tel: (+267) 2610438

Fax: (+267) 2614245

Email: mleinane [at] gov.bw

 

Ministry of Land Management, Water and Sanitation Services

Department of Surveys and Mapping

P. O Box 74 

Airport Road

Maun

Botswana

Phone: (+267) 6860272

Fax: (+267) 6860993

Email: imauano [at] gov.bw 

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