Land management

Spatial Planning Data

Overview

Spatial plans are a set of documents that indicate a strategic direction for the development of a given geographic area. It outlines the policies, priorities, programmes and land allocations that will guide the strategic direction and influence the distribution of people and activities in spaces of various scales. These plans are carried out at national, regional and local levels.

Who is eligible?

Sectoral departments, general public, local authorities.

How do I get this service?

Paying a visit to the Department of Town and Country Planning.

What supporting documents are required?
  • GPO if you from a government department
  • No supporting documents for general public
How long will this service take?

One (1) Day

Theme for this service
Land management
How much does it cost?

Regional Development Plans   BWP350

Local Plans                               BWP350

Ministry submitting this Service
Ministry of Land Management Water and Sanitation Services

Cancellation of a Mortgage Bond

Overview

The holder of a title deed to a property which has been mortgaged may cancel registration of such a bond.

Who is eligible?

Any registered holder of a title deed over a property ​​may cancel a registration of a mortgage bond.

How do I get this service?

Through the assistance of a Conveyancer (an attorney admitted as a conveyancer by courts of law).

What supporting documents are required?
  • A registered mortgage bond to be cancelled
  • Title deed of the property
  • Consent (of the bond holder) to cancellation of the bond prepared by conveyancer (an attorney admitted as a conveyancer by courts of law)
  • A resolution by the lender of the mortgage bond, where necessary
  • Submissions are accepted from 07:30 to 11:00 each day at the deeds office
  • Consent to cancellation prepared by conveyancer (an attorney admitted as a conveyancer by courts of law) of the execution of registration or cancellation of property to mortgage bond
  • A resolution where necessary
How long will this service take?

If all documents are submitted at the time of registration, the process should take approximately five working days.

Where can I obtain this service?

For more information please contact the two deeds offices available below. Opening hours are from 07:30 to 12:45 and 13:45 to 16:30, Monday to Friday, except public holidays.​​​​

For properties south of Dibete, including the districts of Ghanzi and Kgalagadi:
Deeds Registry Gaborone
Government Enclave
Attorney General's Chamber
Ground and First Floor
Private Bag 0020
Gabarone 
Botswana


For properties north of and in Dibete (Dibete included):
Deeds Registry Francistown
plot 252, Old BGI Building
Private Bag F283
Francistown
Botswana
 

Theme for this service
Land management
How much does it cost?

Conveyancer’s fees or other costs may apply.

Ministry submitting this Service
Ministry of Land Management Water and Sanitation Services

Borehole Registration

Overview

This service provides a unique official borehole identification number to both government and privately-drilled boreholes. This number links the borehole with its completion report, the Borehole Completion Certificate (Form G.S. 184), that is stored in the National Borehole Archive (database). The Borehole Completion Certificate is a physical description of how the borehole was drilled and constructed and also includes information such as ownership, location, lithology, water strike, yield and water quality.

Who is eligible?

All citizens and businesses that own boreholes qualify for this service. 

How do I get this service?
  • Both the driller and the owner or representative of the borehole must come for registration of the borehole.
  • The driller accurately fills in borehole information as per the requirements of the Borehole Completion Certificate, Form G.S. 184 (available at the office mentioned below)
    1. Name and address of applicant (borehole owner details)
    2. Borehole location in latitude and longitude coordinates obtained using a GPS instrument (in either degrees, minutes, seconds or degrees and decimal minutes)
    3. Drilling period
    4. Drilling, casing and screen installation information
    5. Lithological information and drilling soil and rock chip samples
    6. ​A neat sketch map showing the exact location of the borehole with reference to prominent features such as the nearest village, town, hill, or river in kilometres and direction should be made at the back of the certificate
    7. Signing of the chip samples submission section of the form
    8. ​Water strike, yield and water samples and quality information
  • ​Customer submits chip samples a​​nd G.S. 184 form
  • Allocate the customer a borehole number and fill it into the Borehole Completion Certificate, Form G.S. 184
  • Borehole owner and driller get the original and a copy of Borehole Completion Certificate (white and pink copies respectively)
What supporting documents are required?

The customer must provide a completely filled certificate (Form G.S. 184) with chip and soil samples as attachments.

How long will this service take?

This process takes one day.

Where can I obtain this service?

The Director
Water Department of Water and Sanitation 
Ground Water Division, Borehole Registry
Block B, 2nd Floor, Office 215
Plot 2509, Old Lobatse Road
Private Bag 0029
Gaborone
Botswana
Tel. (+267) 3607100
Fax. (+267) 3903508
Opening hours: 7:30 to 12:45 and 13:45 to 16:30, Monday to Friday, except public holidays.​

Theme for this service
Land management
How much does it cost?

There are no fees associated with this service. 

Ministry submitting this Service
Ministry of Land Management Water and Sanitation Services

Registration of a Mortgage Bond

Overview

The holder of a title deed to a property may register a mortgage bond over the property as security for a debt. Registration is done through the assistance of Conveyancers.

Who is eligible?

Any registered holder of a title deed over a property ​​may register  a registration of a mortgage bond.

How do I get this service?

Through the assistance of a Conveyancer (an attorney admitted as a conveyancer by courts of law).

What supporting documents are required?
  • Draft of the mortgage bond in duplicate 
  • Floating Copy of the title deed to the property
  • Power of Attorney authorizing a particular conveyancer to draft the Mortgage Bond
  • A resolution of the lending Institution where necessary
  • Copy of the title deed to the property
How long will this service take?

If all documents are submitted at the time of registration, the process should take approximately five(5) working days.

Where can I obtain this service?

For more information please contact the two deeds offices available below. Opening hours are from 07:30 to 12:45 and 13:45 to 16:30, Monday to Friday, except public holidays.​​​​

For properties south of Dibete, including the districts of Ghanzi and Kgalagadi:
Deeds Registry Gaborone
Government Enclave
Attorney General's Chamber
Ground and First Floor
Private Bag 0020
Gabarone 
Botswana

For properties north of and in Dibete (Dibete included):
Deeds Registry Francistown
plot 252/2567, Old BGI Building
Private Bag F283
Francistown
Botswana

Theme for this service
Land management
How much does it cost?

Conveyancer’s fees or other costs may apply

Ministry submitting this Service
Ministry of Land Management Water and Sanitation Services

Registration of Leases

Overview

A lessee in a lease agreement of a property may register the lease at the Deeds office. A lessee is a person (natural person or juristic person) in whose favour the lease is made. i.e. who is given rights to use the property by the owner of the property

Who is eligible?

Any natural or juristic person given the right to use the property by the owner may register the lease.

How do I get this service?

Submit the relevant items listed below to the deeds office in person.

What supporting documents are required?

For both individuals and juristic persons, the following documents must be submitted to the deeds office:

  • Two copies of the lease agreement.  The  lease agreements are obtained from Land boards
  • Two copies of a sketched plan of the property
  • Two diagrams of the property under lease which have been approved by the Director of Surveys and Mapping
  • Two A3 size manila folders in which to place all relevant documents

For individuals, the following additional documents are required:

  • If the party registering the lease is a citizen:
    • Valid National identification card (Omang)
  • If the party registering the lease is a non-citizen:
    • Valid Identification (e.g. passport)
    • Ministers Consent
  • An affidavit of  birth
  • A filled Annexure A form (provided with a copy of the lease agreement from the Land Board)

For juristic persons (e.g. corporations), the following additional documents are required:

  • Certificate of shareholding of the individuals who own the corporation
  • Resolution of the corporation authorizing the registration of lease and  appointing a representative to act on behalf of the company
  • Valid National Identification cards (Omang) for all shareholders
  • Affidavit attesting to shareholding of the individuals who own the corporation
  • Certificate of incorporation and an extract of the Memorandum and Article of Association company
How long will this service take?

If all documents are submitted at the time of registration, the process should take about one working day.

Where can I obtain this service?

For more information please contact the two deeds offices available below. Opening hours are from 07:30 to 12:45 and 13:45 to 16:30, Monday to Friday, except public holidays.​​

For properties south of Dibete, including the districts of Ghanzi and Kgalagadi: 
Deeds Registry Gaborone
Government Enclave
Attorney General's Chamber
Ground and First Floor 
Private Bag 0020
Gabarone 
Botswana
 

For properties north of and in Dibete (Dibete included):
Deeds Registry Francistown
Plot 252 Light Industrial (Old BGI Building)
Private Bag F283
Francistown
Botswana

Theme for this service
Land management
How much does it cost?

There are no fees associated with this service.

Ministry submitting this Service
Ministry of Land Management Water and Sanitation Services

Maps and Geospatial Data

Overview

Maps such as topographic line mapping, thematic and orthophoto maps at varying scales as well as geospatial data such as geographic coordinates, geographic data layers, aerial photographs, digital elevation models, and remote sensing data at varying spatial and temporal resolutions can be obtained from the Ministry of Land Management, Water and Sanitation Services Department of Surveys and Mapping in hard copy and digital formats.

Who is eligible?

All individuals and organisations such as general public, government, non-governmental organisations, private sectors and academia are eligible to qualify for this service.

How do I get this service?

For standard maps, visit the Department of Surveys and Mapping offices.

Special maps and map extracts of geospatial data requests can be placed by:

  • Visiting the department of Surveys and Mapping in person and explaining the request.
  •  Sending in a written request by email
  •  Sending in a written request by post
  •  Fax a request to a Department of Surveys and Mapping Office

Upon receipt of the request, the Department prepares a quotation and send it either by post or email or fax, or drop box or file transfer protocol etc.

Completed orders upon payment either electronically or by cash or government voucher can be picked up at the Department of Surveys and Mapping offices or sent by post, or email or drop box or file transfer protocol to the customer .

  • Payment from customers  outside the country can be made via electronic funds transfer.  The proof of payment must be verified independently from the Ministry of Finance to the Department before your data can be sent to you.
What supporting documents are required?

All online transfers such as file transfer protocol or drop box addresses should be provided.

How long will this service take?

Standard map series maps and data layers from database can be provided to customers within one working day.  User defined or custom maps and data requests can be fulfilled within ten (10) working days.

Related Documents
Price List (206.89 KB)
Theme for this service
Land management
How much does it cost?

Fees vary by product. See the Maps and Data Surveys - Maps and Data Price Pricelist for more information.

Ministry submitting this Service
Ministry of Land Management Water and Sanitation Services
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