In order to achieve the above purpose, the division performs the following functions:
Human Resource Planning, Budgeting and Research Policy Direction and Coordination:
- developing and coordinating long term public sector manpower planning and budgeting policy and operational guidelines, and provides leadership and professional expertise in these areas;
- developing and maintaining sound manpower planning systems, procedures and records and liaising with Ministry of Finance and Development Planning, and other ministries and agencies on all aspects of manpower planning and budgeting; and
- reviewing approved manpower planning and budgeting policies, priorities, systems and procedures, and conducting research on human resource planning and budgeting.
Assessment of Manpower Demand:
- studying the long and medium term national development objectives, policies, programmes, targets and strategies with a view to assess their manpower related implications;
- examining current employment trends in the public service, developing and maintaining a statistical database on the characteristics of national and public sector labour force; and
- producing periodic reports on public service manpower demand situation.
Public Sector Manpower Forecasting:
- conducting research and forecasting the changes in national policies on socio-economic development, education and employment, incomes and wages, industrial training, etc.
Assessment of Manpower Supply Situation:
- developing and analysing the composition and characteristics of the labour force and public sector employment and maintaining an inventory of existing supply of manpower;
- developing and maintaining profile studies of the public sector work force and keeping an up-to-date database on all manpower training and development programmes;
- examining the programmes offered by educational and training institutions in order to assess their output rate and project future manpower availabilities, shortages and surpluses in terms of numbers, skill mix and timing; and
- producing detailed reports on public service manpower supply status for planning, development and deployment purposes.
Manpower Demand and Supply Balance:
- identifying shortages and surpluses on the basis of identified needs and assisting ministries/departments in the development and implementation of manpower training plans;
- advising government on appropriate manpower allocation policy formulation strategies on the basis of current and projected levels of supply and demand;
- developing appropriate criteria for allocation, deployment, utilisation and development of manpower among competing sectors of the economy; and
- reviewing the status and effectiveness of existing manpower policies, regulations and priorities, and keeping user ministries and manpower development institutions informed of the manpower demand and supply situation and of the approved government allocation.
Public Service Annual Manpower Budgeting:
- developing sound public service annual manpower budgeting system and coordinating the implementation of the approved system;
- developing and maintaining an effective approach for assessing requests for creation of public service posts or changes in the existing establishment;
- maintaining up-to-date records of all public service approved posts and periodically evaluating the effectiveness of the budgeting system; and
- providing professional advice and guidance on all aspects of manpower planning and budgeting.
Inventory of Public Service Manpower and Skills:
- developing and maintaining an effective public service human resource information system and database with a view to developing profile studies and historical trends which could be used for manpower planning, utilisation and research;
- developing and maintaining job related statistical data of all posts in the public service;
- developing and maintaining government-wide computerised human resources management system that will become the hub of DPSM and ministries' daily operations, providing consistent and accurate information and services to all managers and staff involved in human resources activities;
- maintaining an inventory of all approved posts, personal data of officers in government and establishing personal files for officers;
- providing a networked infrastructure for the facilitation of human resource management;
- providing technical and procedural support to ministries and departments;
- providing workflow management system;
- implementing a document management system that will enable all government officers to access policy documents from their PCs, e.g.
- General Orders;
- Directives/Circulars;
- Public Service Act and Regulations; and
- Schemes of Service
- continuously monitoring the administration of the system to ensure that it remains up-to-date, reliable and accessible by all the users; and
- reviewing available data and liaising with users and generators of the data.
Establishment Control, Monitoring and Production of the Establishment Register, which carries information on all the established posts in the Public Service by Ministry/Department, the Salary Scale and Geographical Location
Ensuring Effective Management of the Manpower Planning, Budgeting and Research Division