Main Purpose of the Job

To Oversee and monitor implementation of approved policies, strategies and standards on management of records and archives.

Key Result Areas

1.  Formulates and oversees the implementation and evaluation of Records Management policies, procedures and standards.

2.  Coordinates the development of classification schemes and retention and disposal schedules.

3.  Coordinates the transfer of records to and from the Records Centre.

4.  Compiles administrative histories of Ministries and Departments.

5.  Analyses records management status reports and recommends appropriate action.

6.  Develops vital records management plan.

7.  Undertakes research on records management.

8.  Plans, directs and monitors periodic record surveys to identify existing record series, filing and retrieval systems in Public Records Management Units to meet the requirements of users.

Qualification:  Bachelor’s Degree in Social Sciences, Humanities and Library and Information Studies or Science. A Masters in Archives and Records Management will be an added advantage.

Experience:     At least eight (8) years post qualification experience in Records Management and Archives Administration, two (2) of which should have been served at D4 level or equivalent level in a parastatal or private sector organization.

Required Competencies and Skills

·        Strategic Agility

·        Drive for Results

·        Managing and Measuring Work

·        Functional/Technical skills

·        Customer Focus

Applicants should;

Quote the number of the vacancy circular and give the following details:

        ● Full name, address, telephone, date and place of birth

        ● Brief summary of career with duties (Curriculum Vitae)

        ● Certified copies of certificates and National Identity card

·        At least two (2) recent references.

In case of serving officers, the following should be provided:

●  Date of first appointment

● Present post, salary scale and date of appointment thereto.

Important:

All applications from serving public officers should be routed through their Heads of Department and Permanent Secretaries. Applications not so routed will not be considered.

Only shortlisted candidates will be responded to.

Applications should be addressed to:

The Permanent Secretary

Ministry of Youth, Sport and Culture

Private Bag 00514

Gaborone

For detailed information please contact Departmental Management at 3911820