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Ministry of Transport and Communications (MTC)
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Application for wayleave

ACCESS CONTROL TO ROAD RESERVE SPACE

(Application for wayleave)

OVERVIEW

GUIDELINES

CHECKLIST 

SITE INSPECTION REPORT

OVERVIEW

Access control is a section that exists in the Design Division to oversee and coordinate access onto the Roads Department (RD) network and service/infrastructure occupation of RD road reserves by Local Authorities and other government Departments, Private Institutions, Individuals and/or Businesses; to ensure the geometric design conforms to the standards set out by RD.

THE PROCEDURE

Applicants seek permission from the Ministry of Transport & Communications through the Department of Roads upon which they apply for a wayleave. Once approved by the Ministry, the Department of Roads is the issuer of the wayleave.

The procedure applies to customers applying for an access from the Roads Department network (including regularization for existing accesses being upgraded), routing/locating service infrastructure within the road reserve (communication, power, water & sanitation) and/or works within the road reserve (parking facilities, bus stops & advertising).

WAYLEAVE APPLICATION GUIDELINES

1.    Enquiry/Submission of application by applicant to Roads HQ, Region Office, Depot Office.

Enquiries or submissions can be made at Roads Department seven (7) Regional Offices in Gaborone, Kanye, Tsabong, Ghanzi, Maun, Francistown, and Serowe OR at its 23 Depot Offices. Please contact PRO at 0800600679 or 3913511 for further information.

2.    RD feedback to submission. (One week)

3.    Inspection of application. (Two Weeks)

  - Site visit (if required)

- Assessment of applicants’ drawings vs. Design specifications (BRDM)

- Pre-feasibility approval/disapproval from Roads Department to applicant

4.      If pre-feasibility inspections by RD (which are technical) are satisfactory, applicant is required to submit a request to the Ministry of Transport as the next step.

5.    Approval/Disapproval by Ministry of Transport and Communications

6.    If approved by Ministry, Roads Department issues wayleave indicating applicable fees & conditions.

PLEASE NOTE:

Site investigations for applications will be done at respective depots or at Roads HQ in Gaborone, depending on their sensitivity and proximity.

Submission of a formal request to the Ministry of Transport & Communications can be done in parallel with pre-feasibility  inspections.

WAYLEAVE APPLICATION FEES

 

 

 

 

TYPE OF SERVICE

 

AMMOUNT

1.     

Minor access to individual farms & residential plots

P100.00 (One hundred Pula)

2.     

Access to business premises

P600.00 (Six Hundred Pula)

3.     

Cutting of tarred road surface & Thrust boring

P1000.00 (One thousand Pula)

4.     

Utility/service rental on road reserve

P0.05/linear meter/year

WAYLEAVE APPLICATION CHECKLIST

1.     Proof of use of land for which access of sought

2.     Engineering drawings capturing existing details

-         Accesses in close proximity (ie; road junctions)

-         Drainage facilities in proximity

-         Utilities which will be affected or in close proximity e.g. BPC Lines, WUC Pipes, Sewer Lines

-         Cross sectional details of proposed access/service trench

-         Expected movement into and within the property/reserve

3.    Locality plan/sketch showing exact location of property showing road from which access is sought whether major highway or otherwise or location of infrastructure routing/crossing (in case of services).

CONTACT PERSON

1.    Gerald Ditiro – 3913511 Ext. 5811

2.    Tebogo Molefhe - 3913511 Ext. 5751

3.    Public Relations Office – 3913511 Ext. 5788 or Toll Free 0800600679

Service Branches:
You may locate the service branche in charge in the  
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