Applications are invited from suitably qualified employees from Ministry of Local Government for a vacant post of Senior Records Assistant II under the Department of Local Government Finance and Procurement Services- Headquarters

Main Purpose of the Job

To closely monitor the work of Records Assistants ensuring records management tools and procedures are properly followed

DUTIES:

• Ensures adherence to the Records Management Unit practices and procedures.
• Cross checks whether file reference have been properly given before filing of documents is done.
• Reviews the files regularly, identifying incidence of misfiling and arranging for rectification.
• Assists in the development of file classification scheme and indexing system or its regular review.
• Processes and maintains collection of publications useful for action officers reference e.g. gazettes, official handbooks and reports etc.

QUALIFICATIONS:

Certificate in Archives and Records Management                                        

EXPERIENCE:

Minimum of 2 years at Records Assistant level

APPLICATIONS: Quote the number of this vacancy circular and give the Following details:

a)    Full name, address, date and place of birth

b)   Brief summary of work history (curriculum vitae)

c)    Certified copies of certificates and at least two work related references

d)   Certified copy of Omang 

In case of serving officers: 

i)     Date of first appointment

ii)   Present post grade and date appointment thereto

iii)  Applications should be addressed to:

The Director, Department of Local Government Finance and Procurement Services, Private Bag 00162, Gaborone OR hand delivered at Department’s Headquarters.

Applications should be routed through Heads of Departments. Applications not so routed will not be considered.

Contact Details:

Ms. A. Solomon/Ms. M. Matenge @ 3972520/3705815