Ministry of Local Government (MLG)
FACT FINDING MISSION
22/04/14
The Ministry of Local Government and rural development this week hosted delegates from Ghana who were on a Procurement and Asset Disposal bench marking mission.

The Ministry of Local Government and rural development this week hosted delegates from Ghana who were on a Procurement and Asset Disposal bench marking mission. When welcoming the delegation, the Deputy Permanent Secretary, Finance and Procurement, Mr Molefi Keaja said the exercise is of paramount importance as both countries benefit from such discussions.

He further said there are a good number of factors to consider before, during and after the entire procurement legal frame work for local authorities. He said the key objective behind the procurement framework is the enhancement of operational deficiency, accountability and achievement of value for money in the local authority procurement system and to create leadership within the procurement function that will ensure the execution of the Act, accountability and best practices.

Mr Keaja further said that there is also a performance monitoring committee that receives reviews and approves procurement and disposal plans of the local authority. He said the monitoring committee also considers the monthly updates on award decisions and review monthly progress reports on the implementation of award decisions, conduct random site visits to ensure that contracts are executed in accordance with the terms and conditions of the award.

He however acknowledged that there are several challenges attached to the procurement and assets disposal within the local authorities. These as he further stated, include resistance and / or inadequate understanding of procurement approaches by procuring entities and committee members, non availability of dedicated and procuring disposal units, lack of expertise and competence, staff turnover and poor procurement planning.

He however maintained that remedial measures to the challenges are being adapted as the supplies units are being restructured into a dedicated procuring and disposal department. Committee members are to embark on further training on issues related to procurement.

For her part, the Director of Legal and Board Secretary from Ghana, Lesley Dodoo who was also the Head of the Ghana delegation in Botswana thanked MLGRD for the opportunity granted to share ideas to better service delivery. She further said she is confident that the benchmarking will definitely help them improve on their procurement and asset disposal act. However she advised that during tendering times Botswana could also rely on using radio so that new comers could also be aware when the tenders are out. She explained that the Government gazette which Botswana uses is only reliable to those who know about the tenders

 By MOSIENYANE MOSIENYANE
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