Ministry of Local Government (MLG)
CLGC INFORMATION PACK
15/05/15
CLGC INFORMATION PACK
CLGC INFORMATION PACK
 
ACCREDITATION PROCEDURES
Registration Conference fee: Fees cover attendance at conference, including lunches and specified social events. It does not include accommodation which must be booked and paid for separately – details of accommodation at preferential rates can be found on the conference website www.clgc2015.org and are contained in the delegated information you will receive when you register.
 
Early booking price
Registration and payment MUST be received before 15 March 2015 to get a flat 15% off the full price.
  • CLGF members £510
  • Non-members £637.50
Online price:
  • CLGF members £600
  • Non-members £750
  • Botswana delegates £300

Onsite price:

  • CLGF members £620
  • Non-members £770
  • Botswana delegates £320

Group booking:

If you register as a group of 8 or more, you will be entitled to a group discount of 10% off the full price.

Please contact clgc2015@clgf.org.uk  for more details

MLGRD pbothongo@gov.bw

Visit www.clgc2015.org  or www.gov.bw  

ACCOMMODATION
Below is a list of Hotels and their ratings that delegates may book for accommodation.
 

HOTEL

Transport

Conference Venue

Rates

Complementary Upgrades

Gaborone Sun

4 Star Hotel

Free Shuttle to conference venue

10 minutes’ drive to conference venue

P1095.00

                                   

Free WIFI

Lansmore-Masa Square

5 Star Hotel

Chargeable Shuttle

4.2kms from venue

Queen: P1500.00

Executive: P1650.00

Suite: P1890.00

10% discount if all 80 rooms are secured

10 VIP guests to get their rooms upgraded to a bigger room at the same rate

Free WIFI

Mondior

4 Star Hotel

Shuttle available from airport on request

6kms from GICC

Studio room(2 twin beds, kitchenette)- P1110.00

1 bed suite(double bed +lounge)-P1345.00

2 bed suite (2 bed rooms-1 studio suite+ 1 double bed+ dining room+ shower+ bathtub+ Kitchenette) This room is suitable for those bringing families-P1910.00

Free WIFI upon check in

Grand Palm

5 star Hotel

Walking Distance

 

1298.00

Free WIFI

Met Court Inn

3 Star Hotel

Walking Distance

 

P930.00

Free WIFI

Tlotlo Hotel

Shuttle available from airport

3 minutes’ drive to GICC entrance

P895.00 standard room

Free WIFI access and a Fitness room (Gym)

President Hotel

3 star hotel

Shuttle available from airport

 

P1114

Free WIFI access

Cresta Lodge

3 star hotel

Shuttle available from airport

 

P1245

Free WIFI access

Gymnasium

Indaba Lodge

No transportation

7kms from GICC

P795

Free WIFI

Regent Select Hotel

 

 

P1170.00

Bed & breakfast

Summary

 

 

 

 

 
CLGF has negotiated preferential rates at the following hotels: (We recommend that you check online for better rates)
Convention Centre complex
The two hotels below are both within a short walk of the Gaborone International Conference Centre (GICC)
 
Peermont Walmont Hotel ****
Conference rate: BWP 1588 per night including breakfast
Reservations email: TKophuting@grandpalm.bw quoting Commonwealth Local Government Conference 2015
 
 Metcourt Inn ***
Conference rate: BWP 930 per night including breakfast
Location of both hotels:
Bonnington Farm, Molepolole Road, Gaborone, Botswana.
Private Bag BR105, Gaborone, Botswana.
Tel: +09267 391 2999
 
The following recommended hotels are a short distance from the GICC by transport.
 
Gaborone Sun
Conference rate: BWP 1095. Please use block code CLGF15 when booking. Reservations email: mb_bw_Reservation@suniternational.com
 
Please note:
  • Accommodation should be booked directly with the hotels
  • All bills must be settled directly with the hotel
  • If you are staying at other hotels you will be expected to make your own travel arrangements to and from the conference venue
 
Booking procedures
Delegates are responsible for their own bookings including payments
 
Travel information
Delegates are responsible for their own travel to Gaborone, including paying for flights and other travel.
Sir Seretse Khama International Airport is located about 10 km north of the city of Gaborone, one hour flight from Johannesburg and two hours flight from Harare. The conference centre is approximately 30 minutes’ drive from the airport.
There will be a Commonwealth Local Government Conference 2015 Helpdesk at the airport to help direct you to a free shuttle service provided by the Government of Botswana.

TRANSPORTATION

Delegates:
Transport services will be available from the airport to the hotel, from the hotels to the conference and to all other conference related activities. Transport will not be provided for delegates staying at hotels that have shuttle services like Gaborone sun.
Transportation will be provided to activities like Gala dinners, cultural night and excursions. 
 
Additional Transportation
 
There are cabs and taxis available for private trips. The list and contacts of the taxis and cabs   will be placed at the hotels.
 
 IMMIGRATION
 
Entry Requirements in Botswana

All CLGC participants visiting Botswana should be in possession of a valid passport (valid for at least six (6) months before expiry date) and, if necessary, a visa.

All delegates requiring a visa for the Republic of Botswana will be responsible for ensuring that they have the appropriate visa to enter the country. Please ensure that you apply for a Business visa in good time.  The approximate time frame for issuing a visa is fourteen (14) days, from receipt of application.

Visa Application Terms

  1. Fully completed immigration supplementary form 1 (by applicant)
  2. Applicants certified copies of passport pages [showing Validity, Photograph and History]           
  3. Two recent coloured passport size photos
  4. Covering letter from the host
  5. A non-refundable fee of P700.00
  6. If previously applied for a visa please attach the copy of the outcome
  7. Employment/ business- Relevant information/Documents required- [Offer/Invitation letter, contract and Confirmation of employment including Relevant Qualifications]
  8. If coming by road please specify on the covering letters & include contact details [address and phone]
  9. Travel schedule/flight itinerary/bookings
      For more information contact toll free No 0800 600 777
 
Transit Visa
South Africa
Delegates should ascertain, prior to travel, whether they require a transit visa for entry into South Africa and apply in good time.  The approximate time frame to issue a visa is four (4) weeks, from receipt of application.
 
Further information on a South African transit visa is available at: http://www.home-affairs.gov.za/index.php/immigration-services
Please contact pbothongo@gov.bw if you require any further information.  
 
Kenya

Delegates should ascertain, prior to travel, whether they require a transit visa for entry into Kenya and apply in good time.

Further information on a Kenya transit visa is available at: http://www.immigration.go.ke/ or http://mfa.go.ke/ 
 
Yellow Fever Vaccinations
 
Botswana requires a valid international certificate of vaccination from travellers including:
  • Those in transit in at risk or infected countries or areas
  • Travellers from at risk countries
  • Arriving from infected countries
  • Arriving from countries with infected areas

As per Yellow fever vaccines approved by the World Health Organisation (WHO), please ensure vaccination 10 days before travel.

Exemptions:

  • Pregnant women, nursing mothers with debilitating illness such as HIV/AIDS, cancer, transplant, on chemotherapy and radiation therapy

Children less than 6 months should not be vaccinated

The following countries are declared Yellow Fever infected areas:

Angola

Ecuador

Niger

Argentina

Equatorial Guinea

Nigeria

Benin

Ethiopia

Panama

Bolivia

French Guiana

Paraguay

Brazil

Gabon

Peru

Burkino Faso

Gambia

Rwanda

Burundi

Ghana

Senegal

Cameroon

Guinea-Bissau

Sudan

Central African Republic

Guinea

Suriname

Chad

Guyana

Togo

Colombia

Kenya

Trinidad and Tobago

Congo (Republic of)

Liberia

Uganda

Congo (Democratic Republic of)

Mali

Venezuela

Côte d'Ivoire

Mauritania

 

Ebola Risk

There has been an outbreak of Ebola/Viral Haemorrhagic Fever (VHF) in some West African Nations. Nationals from the following countries will not be allowed entry into Botswana: Guinea, Liberia and Sierra Leone. If you have been to these 3 counties in the last 42 days prior to seeking entry at one of the ports of entry, you will be denied access. Kindly access this site for further information: http://www.moh.gov.bw/ebola.html

 MEDICAL AND HEALTH SERVICES

Travel Insurance

Delegates are kindly advised to acquire travel insurance.

Medical Facilities

The conference, through Ministry of Health Botswana offers 24 hour emergency medical coverage from 16-19 June for VIPs on site in case of a medical emergency. The medical staff consists of a doctor and ambulance crew with an ambulance onsite. This services will not cater for chronic illness (i.e. diseases that one live with like high blood pressure, diabetes etc.) and primary health care. In case of further assistance the patient will be referred to Princess Marina Hospital in Gaborone unless otherwise specified. www.moh.gov.bw

To download the full CLGC Information Pack Document Click Here 

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